Senior Recruitment Coordinator

As a Senior Coordinator you will be responsible for supporting the recruiting team, executives and clients with interview scheduling utilizing a high-touch and personalized approach.  Senior Coordinators will manage calendars with limited availability using a variety of administrative tools. 

Key Accountabilities 

• Building and maintaining relationships with candidates and clients throughout the recruitment process by scheduling candidate interviews (phone, video, in-person) including travel  
• Working closely with the recruiting team to ensure all interviews are confirmed and, if applicable, interview feedback is received.  
• Partnering with the recruiting team to ensure project metrics are achieved.  
• Documenting, tracking, and maintaining records and the status of engagements/ requisitions in the applicant tracking system.  
• Identify and execute process improvements and solutions that create efficiencies across searches. 
• Providing responsive and proactive customer service via telephone, e-mail, etc.  
• Managing, reviewing, and sending HR and/or recruiting-related correspondence and documents to clients and candidates.  
• Performing various administrative duties that support the recruiting function.  
• Management of multiple calendars across a single panel interview 

• Scheduling meetings with both internal and external stakeholders 
• Meeting prioritization and rescheduling 
• Drafting and sending emails to internal and external stakeholders 

• Meeting moderation 

• Setting up technology and taking notes in meetings 
• Sending follow up emails and instructions to participants 
• Following up next steps to ensure completion.  

• Processing expenses and booking travel 

Required Skills: 

• 2+ years of project management, administrative experience, or scheduling experience in a team-oriented professional services environment 
• 2+ years of experience working with Administrative Office Tools including scheduling meetings, and virtual meeting tools such as Zoom. 
• 2+ years of organizing & managing our own workload with a focus on details and a sense of urgency to meet deadlines. 
• 2+ years of experience working in a fast-paced environment while effectively coping with change. 
• High School Diploma/GED  
• Excellent written and oral communication skills. 

Preferred Skills: 

• Bachelor’s Degree 
• 4+ years of project management, administrative experience or scheduling experience in a team-oriented professional services environment 
• Applicant tracking system experience. 
• Ability to take direction and execute a plan. 
• Detailed orientation with follow through shown in previous roles. 
• Track record of proven results 
• More than 1 year with supporting senior executives.