Office Manager (Chief Accountant & Administration)

Opportunity to Enhance Your Career - It’s about Exceeding Your Potential.

This role is responsible for managing end-to-end finance operations, statutory compliance, and providing HR, IT, and administrative support for the Vietnam office.

The Vietnam office operates in a lean setup, requiring a highly hands-on and self-sufficient individual who is comfortable working independently and covering a broad scope across finance, compliance, HR support, office administration, and project coordination.

This role also serves as the registered Chief Accountant with local authorities and acts as the primary liaison with auditors, tax agents, banks, vendors, landlords, and internal regional stakeholders.

Key Responsibilities:

Financial Accounting & Reporting

• Handle/manage the full set of accounts including AP, AR, and GL
• Maintain accurate and up-to-date financial records in accordance with accounting standards
• Ensure timely month-end and year-end closing activities

Accounts Receivable (AR)

• Follow up with Revenue Manager on invoicing status, particularly for engagements with long outstanding accrued revenue
• Issue e-invoices via the VNPT portal
• Monitor customer payments and follow up on overdue receivables
• Ensure original client contracts are properly signed, stamped, and filed

Accounts Payable (AP)

• Process supplier invoices by uploading them into the AP workflow system
• Oversee intercompany payments, including overseas payments

General Ledger Management

• Post journal entries
• Manage intercompany transactions and reconciliations
• Ensure proper accounting for withholding tax and VAT on intercompany transactions
• Prepare variance analysis after month-end close
• Ensure all closing checklist items are completed within stipulated timelines

Cashflow & Treasury Management

• Prepare monthly cashflow forecast reports
• Perform bank reconciliations

Budgeting & Forecasting

Assist in annual budgeting and periodic forecasting

Taxation & Compliance

• Prepare and submit statutory tax filings including WHT, VAT, PIT (monthly and finalization), CIT finalization, and business license tax
• Assist with corporate tax computations and liaise with external tax agents
• Prepare quarterly tax packages
• Ensure compliance with Vietnamese accounting standards and statutory requirements
• Register and act as Chief Accountant with the Tax Department

Audit & External Liaison

• Coordinate with external auditors and prepare audit schedules
• Handle queries from auditors, tax authorities, and banks
• Support internal audit activities and internal control implementation

HR & Payroll Support

• Support HR and payroll activities in a lean office setup
• Manage government insurance registration and updates
• Coordinate group insurance renewal
• Assist with annual office lease renewal

 Administration & Office Support

• Act as the primary administrative and operational support for the Vietnam office
• Coordinate distribution of internal brochures to clients
• Manage contract and LOE coordination for signing, stamping, and courier dispatch
• Liaise with vendors for office equipment maintenance
• Support IT in preparing and collecting laptops for new hires or resignations (in coordination with RPO Singapore)
• Serve as the key contact person for the landlord
• Support document and payment collection activities
• Assist with client and project coordination, including PMO-type support
• Handle ad-hoc procurement and operational tasks as required

Professional Experience/Qualifications:

• Bachelors Degree in Accounting and at least 2 years’ experience in performing accounting work;
• Have a Certificate of Chief Accountant training (mandatory)
• Comfortable working in a lean or standalone environment
• Strong ethical standard. Handle sensitive information with confidentiality and professionalism.
• Excellent interpersonal and communication skills to effectively liaise with employees and stakeholders.