Executive Assistant/ Project Coordinator (Executive Search)

Opportunity to Enhance Your Career - It’s about Exceeding Your Potential.

The Executive Assistant / Project Coordinator in our Executive Search function is responsible for providing project co-ordination and administrative support to our Senior Client Partner and Principal in our Technology practice. 

This role provides project co-ordination and management of all opportunities and engagements being executed by Senior Clients and on-going business development projects, including monitoring the process, assuring completion of internal and external documentation, and attachment of required documentation to relevant internal systems.

Key Responsibilities:

Engagement responsibilities include:

• Extensive client liaison throughout the search process, both written, over the phone and in person. EAs will be working closely with high level executives and their support teams and must be comfortable building a rapport quickly, to ensure a good working relationship with clients throughout the project.
• Review/approve monthly client billing invoices to ensure accurate invoicing; monitor accounts receivable aging detail and unbilled expenses and assist in timely account collections.
• Draft proposals, position specifications and candidate resumes, in co-ordination with other EAs and consultants/associates on the team.
• Help prepare and edit Pitch Decks and proposals in PowerPoint.
• Monitor all engagements exported or shared with other offices and/or consultants worldwide.
• Produce written responses to resumes and phone contacts.
• Review all reports from accounting to ensure accuracy, requesting corrections when and where necessary.
• Periodic backup telephone/admin support for other Admins, consultants during absences.
• Manage a high volume and variety of calls from clients, candidates, business development contacts and jobseekers.
• Work with other practice EAs as necessary to organize ad-hoc events and BD mailings.

Professional Experience/Qualifications:

The candidate should ideally possess, but not limited to: 

• Candidates will ideally be either educated to degree level or have equivalent qualifications / or demonstratable work experience in the EA/administration field.
• Excellent PowerPoint skills with high proficiency in the Microsoft Office suite (Outlook, Word, and Excel).
• Five plus years of relevant experience of supporting leaders and senior professionals within a Professional Services
• High degree of professionalism and competence.
• Strong work ethic and sense of personal and professional integrity.
• Thrives in a highly stimulating environment.
• Ability to relate to others in a positive and helpful manner and build credibility and positive relationships with all the firm’s key constituencies.
• Self-motivated, energetic, tenacious with a “can-do” attitude, willingness to accept new challenges, find out-the-box solutions and able to work without direct supervision.
• Excellent written and verbal communication skills, with a desire to communicate effectively at all levels within and outside the firm.
• Able to manage and prioritize multiple tasks simultaneously.