Recruitment coordinator - Bangalore

Role Summary:

Job title: Recruitment Coordinator

No. of openings: 2

Experience: 2- 3 years

Location: Client office - Bangalore

Modality: Hybrid

Note: The candidate will be operating from the client's office.

In pursuit of this, we are seeking to hire an exceptional 'Recruitment Coordinator' to join our RPO Talent Acquisition team with our exciting new client. The coordinator is a key member of our team, responsible for all aspects of coordination and administration activity for the end-to-end hiring process. You will be a point of contact for candidates and hiring managers during the recruitment process. The RC will partner directly with hiring managers, candidates, and recruiters to ensure all logistics related to interview scheduling and TA operations are managed professionally. This position demands an outstanding ability to multitask as well as superior organizational and time management skills. It requires an individual who always understands the necessity for confidentiality and professionalism and can deliver in a fast-paced, demanding environment with the ability to adapt to change.

Job description:

Role & Key responsibilities:

• Support the interview process and calendar management activities, ensuring an efficient and effective service is delivered to all involved in the hiring process.
• Coordinate candidate interviews, including sending meeting invites via various platforms like Outlook (using scheduling assistant to check for availability), MS-teams, Zoom, Google meet or ATS, booking conference/meeting rooms for both virtual and F2F interviews, getting panel availability.
• Meet, greet and guide candidate during in person interviews, ensuring positive candidate experience 
• Track, update and maintain candidate data in the applicant tracking system (ATS) in real time.
• Conducting and assisting recruiters on the team with Interview coordination & scheduling, Offer generation, BGV process/Managing requisition audits on ATS/ Documentation/Maintaining ATS heath and candidate stage progress/Candidate offer acceptance, interview feedback follow ups (for the client's internal hiring)
• Takes ownership of complete client, stakeholder and candidate experience management throughout the interview process.
• Manage and maintain calendars and clear communication channels with different stakeholders (internal & external) across PAN- India and other various regions and time zones.
• Manage logistics and communication for virtual and in person interviews

Skills, Qualifications & Experience:

• Excellent communication skills (verbal + written - English) is non-negotiable.
• Familiarity with scheduling in multiple time zones and regions, and for all level of hiring managers and candidates.
• Previous TA operations/administration, coordination, scheduling experience is essential.
• Maintaining multiple stakeholder calendars and high-volume interview scheduling requests requirements is a plus.
• A Bachelor's degree is a must.
• Excellent time management, prioritization and organizational skills with high work standards and attention to detail.
• Flexible and adaptable to change, able to work in a fast-paced environment & manage calendars across pan-India regions and other time zones (if required) flawlessly.
• Solution - oriented, reliable and able to anticipate and proactively to address both candidate and hiring team needs.
• Strong technical aptitude with a working knowledge of Microsoft Office Suite (Excel, PowerPoint, Outlook, Word, MS-Teams, etc.)