Project Coordinator, Executive Search

OPPORTUNITY TO ENHANCE YOUR CAREER - It’s about exceeding your potential.

The Executive Assistant in our Executive Search solution is responsible for providing project co-ordination and administrative support to the Senior Client Partner in our Industrial practice.  

Engagement responsibilities include:

• Extensive client liaison throughout the search process, both written, over the phone and in person. EAs will be working closely with high level executives and their support teams and must be comfortable building a rapport quickly, to ensure a good working relationship with clients throughout the project.
• Review/approve monthly client billing invoices to ensure accurate invoicing; monitor accounts receivable aging detail and unbilled expenses and assist in timely account collections.
• Schedule, organize and log candidate meetings with consultants and clients.
• Organize both consultant and candidate travel where necessary (domestic and international), liaising as appropriate with the client to ensure smooth organization of travel plans.
• Assist in business development as needed/necessary including using internet to research companies, individuals and industries.
• Review all reports from accounting to ensure accuracy, requesting corrections when and where necessary.
• Periodic backup telephone/admin support for other Admins, consultants during absences.
• Manage a high volume and variety of calls from clients, candidates, business development contacts and jobseekers.
• Maintain Partner’s business calendar and co-ordinate travel and interview schedules

Skills & Experience

• Candidates will ideally be either educated to degree level or have equivalent qualifications / or demonstratable work experience in the EA/administration field.
• Excellent PowerPoint skills with high proficiency in the Microsoft Office suite (Outlook, Word, and Excel).
• Five plus years of relevant experience of supporting leaders and senior professionals within a Professional Services environment.
• Ability to relate to others in a positive and helpful manner and build credibility and positive relationships with all the firm’s key constituencies.
• Self-motivated, energetic, tenacious with a “can-do” attitude, willingness to accept new challenges, find out-the-box solutions and able to work without direct supervision.
• Excellent written and verbal communication skills, with a desire to communicate effectively at all levels within and outside the firm.
• Meticulous attention to detail and superior organizational skills.